FACILITIES

Any live animal work must be covered by Insitutional Animal Care and Use Committee (IACUC) protocols, and these protocols must be in place BEFORE any work is done. It is the responsibility of the user to ensure that any work conducted in the core facilities is performed in accordance with approved protocols. Further information on training, guidelines, and protocol submission can be found at: https://www.purdue.edu/research/oevprp/regulatory-affairs/animal-research/

Disagreements and/or disputes over use of equipment or access to equipment, or for intellectual input and authorship will be raised with the BBC operations directorfor resolution. The operations director will work to identify a mutually agreeable solution and provide resources as necessary to implement it. If invention rights or claims are involved, respective technology transfer managers will be consulted and included in the deliberation of the dispute. The Core Facility Advisory Committee will be convened to mediate the dispute if a mutually agreeable solution is not achieved within 30 days.

If the solution is not accepted by the involved investigators, the matter will be referred to the respective University administrative structures for resolution. In this event, all facility projects that include the involved investigators will be suspended until the dispute is resolved.

For users who are Purdue faculty or staff, confidentiality is already required by existing University policy. The university policies on intellectual property and on research misconduct establish that research and research data at Purdue is to be protected from intentional and unintentional disclosure. Samples, products derived from samples, data obtained from the analysis of samples, and data and analyses obtained from a facility user shall be considered confidential, and shall not be shared, published, reanalyzed, reprocessed, or in any other way shared or used for additional analyses without the facility user’s expressed and written permission.

For facility users from outside of Purdue University, such as corporate partners, investigators from government, other universities or any other type of institution, the same confidential treatment of research and data isapplied in the facility. If necessary, confidentiality is assured through execution of a confidentiality agreement with Purdue University upon request from the facility user. Assistance in establishing such agreements will be provided by the Bindley Operations Director.

Data acquired in the core facilities will be stored on the Bindley server in active, accessible storage for six months after acquisition. The IT team regularly backs up this data into Fortress, Purdue’s long term data archive. After six months, data will no longer be retained in active storage. Users who need data retrieved from the Fortress archive may be charged a fee. It is the users responsibility to move data from the Bindley server to a personal storage site within the six month time frame.

Purdue offers several options for individual labs to store research data. A summary of all data storage solutions available at Purdue may be found at http://guides.lib.purdue.edu/DataStorage.

All university researchers have equal access to the services and instruments provided in Bindley. Instruments are scheduled on a first-come basis. Requests for urgent attention are considered by facility personnel on a case-by-case basis.

First-time users, whether affiliated with Purdue, another university or a corporate partner, should contact the facility director to schedule a meeting to discuss the project and facility policies.

1. All instrument users will be trained on the proper use and maintenance of instruments by facility staff only.
2. All instrument users must receive training certification from the facility manager prior to accessing any instruments unsupervised. Facility managers reserve the right to deny unsupervised usage until all levels of training have been successfully completed.
3. Principal investigators may be financially responsible for damages due to improper use by those users in their labs. This includes cleaning any system due to samples containing contaminants that interfere with instrument performance.
4. Users should not attempt to fix any equipment problems, regardless of how small or insignificant the problem may appear. Facility staff must be informed of any potential operational problems of instruments.
5. Instruments that are reserved through iLabare reserved in the order in which reservations are received. Out of courtesy to other users, long-term experiments should be scheduled for overnight or weekend run times. Equipment must be vacated when the scheduled time has expired, if the next user has arrived.
6. If an instrument reservation will not be used, users should cancel the reservations through the iLab system as soon as possible, to free the time for other users.
7. Users must leave all equipment and work areas in a clean and orderly state when work is complete.
8. The facility managers reserve the right to suspend usage privileges if the users do not adhere to facility policies.

Users who have concerns or difficulties with the implementation of this policy should address the issues first with the individual facility manager. If a mutually accepted solution cannot be reached, then the Bindley Operation Director will be recruited to help implement a solution.

The facilities are funded through a University-authorized chargeback system that includes recovery of expenses for equipment operating time and for activity from the research staff. Billing is sent out monthly for work completed in each facility. Users are responsible for providing a Business Office contact and account information before initiating a project or using instruments in the facilities.

Disagreements over payment should be raised with the Bindley Operations Director for resolution.

Expectations for authorship for facility personnel will be discussed with initial facility contact. While authorship is not required, if there is intellectual and/or organizational effort of facility personnel to the work described in the manuscript, authorship is warranted and expected. Examples of such contribution include:

• Substantial contributions to study design, analysis, or interpretation of data
• Drafting the paper or revising it for intellectual content
• Agreement to be accountable for the work in ensuring that questions of accuracy and integrity are appropriately investigated and resolved. Recovery of facility expenses through the facility cost recovery system does not exclude the possibility for authorship for facility research personnel. Similarly, authorship does not substitute for payment of facility expenses for services rendered.

In publications that describe research that took place at a core facility, authors are required to include a statement acknowledging the use of the facility: Suggested language: “We thank the [CORE FACILITY NAME] for assistance with data collection.”